Home > DevConnections > Top 10 Takeaways from DevConnections Day One

Top 10 Takeaways from DevConnections Day One

November 10th 2009 | Jimmy Bosse

Top 10 Takeaways from DevConnections Day One

Yesterday I attended the pre-conference workshop, “SharePoint Jump Start: Reimagining Collaboration” hosted by Dan Holme. This workshop was a great tour on getting your first SharePoint site up and running, with an expert guide warning you of the pitfalls and gotchas you might encounter; the best way to introduce your users to collaboration; and some basic business intelligence to wow your boss, without any code.

There were many tidbits of information that I thought were important to remember and at the lunch break I decided that I would post for you the Top 10 things (in no particular order) I took away from Dan’s presentation.

  1. Use the “Advanced” installation option.

    The basic option is a quick choice for when you are evaluating SharePoint, but installing from the Basic option will prevent you from scaling your installation in the future.

  2. Create a SharePoint Administrator account to use for installation.

    SharePoint will embed the account in several locations, and a dedicated administrative account for SharePoint will avoid headaches in the future.

  3. Ensure the Host Headers you use for your Sites are A Records, not C Records.

    The C Record aliasing will cause problems down the road. If you are using C Records, convert them to A Records.

  4. Enforce Check-In/Check-Out on all your libraries.

    Ensuring your users are locking files they are editing will prevent conflicts.

  5. Give managers “Override Check-Out” permission.

    Someone will check out a file and then not be available to check it in when you need it. You won’t have to field calls from
    managers needing to unlock a file if you create a role for the permission and assign it to your managers.

  6. The names of objects you create are often their URLs.

    Most of the time when you are creating Libraries, Sites, etc. in SharePoint, the name you give it in the creation
    forms will also be the URL for that object. Make sure your keep the name short and avoid spaces. You can usually edit the “friendly name” that is displayed in the UI later.

  7. Limit the number of versions in your Document Libraries.

    SharePoint does not diff the changes when storing your versions. Every version is a complete copy taking
    up space in your database. If you do not cap the number of versions, you will quickly run out of space in your database.

  8. Most of the “Workflow” requests of your users can be handled with alerts.

    If a workflow request starts with, “I want to be emailed when…” then an alert will probably be the simplest option.

  9. You can use SharePoint lists as data for your Excel pivot tables.

    This can enable you to provide some basic but impressive “Business Intelligence” functionality quickly and easily.

  10. Folders are obsolete in a Metadata world.

    You don’t need folders to organize your documents. If you collect the proper metadata about your documents
    it is easier for your users to find information than even the best intentioned folder structure. I loved Dan’s
    example of this, “Say you have a photo library with a directory for beach photos, sunset photos, and dog photos.
    What do you do with the photo of a dog at the beach during sunset?”

The session was extremely useful and Dan is a great speaker. I recommend you attend a session with him if you get the chance. If Day One was an indication of the rest of the conference, it will turn out to be great week.

Jimmy Bosse is a Team Lead at Thycotic Software, an agile software services and product development company based in Washington DC. Secret Server is our flagship password management software product.

Categories: DevConnections
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  1. November 10, 2009 at 7:21 pm

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